Event Operations Coordinator - Shoptalk

A bit about us

We’re Hyve - organiser of the world’s fastest-growing and most forward-thinking B2B events. As the chosen event partner to many of the world’s leading companies, our platforms play a critical role in their strategies - helping them enter new markets, accelerate growth and connect with the people who matter most.

Our portfolio features some of the world’s leading events in sectors like ecommerce, healthcare, edtech, and fintech. We’re growing fast with an entrepreneurial culture that empowers big ideas and quick action, plus an ambitious acquisition strategy bringing exciting new events into our mix.

Alongside our market-leading events, we’re building tech and data-driven products that supercharge connections – from one-to-one meeting programs and curated table talks to year-round engagement platforms.

Whatever your role, you’ll join a global team redefining how industries connect, collaborate, and grow – working with some of the most talented people in the business.

Think that sounds good? Wait until our talent acquisition team tells you about the culture.

A bit about you

First things first: whatever your background, beliefs or ambitions, there’s a culture of belonging at Hyve — and everyone is welcome. The question isn’t where you’ve come from, but where you want to go.

You’ll thrive here if you’re curious, collaborative and not afraid to challenge convention. We look for people who take pride in what they do, who are excited by change and always moving forward. The kind of people who stay open, keep learning, and look for better ways to make an impact.

Our shared behaviours guide how we work: we dare to do things differently, own our work, embrace collaboration, stay true to ourselves and others, and remember that optimism wins.

If that sounds like you, you’ll fit right in.

A bit about the role

Shoptalk is looking for an Event Operations Coordinator. You will play a pivotal role within the Operations team, driving the successful delivery of operational commitments and leading special projects across our global events portfolio. In this role, you'll collaborate closely with our Operations team and vendors to ensure everything runs smoothly. We’re looking for someone who is creative, innovative, and ready to support the team in exploring new opportunities. Travel to our events will be required.

This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and enjoys taking full ownership of complex deliverables. International travel to events will be required.

As part of your job, you’ll be:

• Support stakeholders, vendors, and the Operations team in coordinating furniture, AV, signage, and event elements.
• Coordinate temporary event staff and contractors to ensure seamless scheduling and training.
• Oversee the hotel booking platform, tracking room blocks, analyzing trends, and optimizing costs.
• Curate and execute networking events, managing venue selection, entertainment, décor, and catering.
• Manage event documentation, show orders, onsite office operations, and inventory.

Here’s what we’re looking for from you:

To be successful in this role, you must have/be:

• Minimum 1-2 years of event management experience
• Strong project management and attention to detail
• Creative, innovative, and customer-centric
• Self-motivated, solution-oriented, and collaborative
• Passionate about the events industry
• Availability to work hybrid up to 3 days in the office

The benefits:

• The salary band for this position ranges up to $65,000 based on experience
• This position will be eligible for a competitive bonus structure
• Full medical, dental, and vision package to fit your needs
• Retirement plan with company match (401K)
• Competitive vacation policy
• Hybrid work

Ready to make some great experiences? Your Hyve adventure begins with one click-Apply now!